Protection of Network Resources | 2022-2025 Information Technology Plan | Smart Schools Investment Plan | Data Security & Privacy | Parent’s Bill of Rights for Data Privacy and Security | Complaint Procedures for Unauthorized Data Disclosure / Data Breach | Supplemental Information about Third Party Vendor Contracts
Network and Internet access is now available to students and teachers in the New Hartford Central School District. The Internet offers vast, diverse, and unique resources to both students and teachers. The District’s goal in providing this service to teachers and students is to promote educational excellence in schools by facilitating resource sharing, innovation and communication. The Internet is an electronic highway connecting thousands of computers all over the world and millions of individual subscribers.
Authorized users have access to:
- Electronic mail communication
- Online learning classrooms
- Social Media
- Information and news on the World Wide Web/Internet
- Discussion groups
- University Library Catalogs, the Library of Congress, and informational databases
With access to computers and people all over the world also comes the availability of material that may not be considered to be of educational value in the context of the school setting. On a global network, it is impossible to control all materials and an industrious user may discover controversial information. The New Hartford Central School district firmly believes that the valuable information and interaction available on this worldwide network far outweighs the possibility that users may procure material that is not consistent with the educational goals of the District.
Protection of Network Resources
The purpose of the New Hartford Central School District’s computer network is to support the educational activities of the school, not to provide an experimental playground for users interested in tampering with the system. Nor is it our purpose to provide an uncontrolled environment in which users can explore all areas of the Internet.
- Users who wish unlimited, unsupervised access to the Internet and all of its areas (IRC chat, FTP, telnet, etc.) are reminded that Internet access is commercially available from several providers for reasonable monthly fees.
- Parents and taxpayers have the right to know that students are not finding their way into inappropriate areas of the Internet using taxpayer-funded equipment and software.
- Users are reminded that use of the network is a privilege, not a right.
The Superintendent will promulgate regulations to implement this policy. View district policies in complete detail:
- 7103 STUDENT USE OF COMPUTERIZED INFORMATION RESOURCES
- 7102 STAFF USE OF COMPUTERIZED INFORMATION RESOURCES
- 5307 SOCIAL MEDIA & ELECTRONIC DEVICE POLICY
2022-2025 Information Technology Plan
This year New York State Department of Education has changed the submission on a School District’s Technology Plan. They now refer to this plan as a Technology Plan Survey which is created for a three year period and is updated annually.
The survey is intended to compile information about the current status and future plans for the use of technology in the district. Once approved by the New York State Education Department (NYSED), it will be considered the district’s instructional technology plan.
An NYSED-certified reviewer reviews the plan. Once the review has been completed, the plan will either be submitted to NYSED for approval or sent back to the district for revisions. Upon approval, the district will have met the requirement for the submission of an instructional technology plan as outlined in the Education Commissioner’s Regulations part 100.12.
Smart Schools Investment Plan
The following Smart Schools Investment Plan (SSIP) has been submitted to the New York State Department of Education for the use of the allocated Smart Schools Bond Act funds for New Hartford Central Schools.
- 2017 New Hartford CSD Smart Schools Investment Plan
- Revised New Hartford CSD Smart Schools Investment Plan (2020 Approved)
Data Security & Privacy
In order to conduct a successful education program, the New Hartford Central School District receives, creates, stores, and transfers information about students, teachers, and principals that is protected by state and federal law. The District takes active steps to protect the confidentiality of protected information in compliance with all applicable state and federal laws. The District expects all District officers, employees, and partners to maintain the confidentiality of protected information in accordance with state and federal law and all applicable Board Policies.
Protecting Students Online Is Our Mission
New Hartford has been a groundbreaking school district for many years in the area of technology and the use of online services.
With that being the case it is imperative that we protect our students from the dangers on the Internet and the World Wide Web.
We take serious precautions in protecting students. Some of the systems we use in accomplishing this task are:
- Web Filtering System – Light Speed
- Virus and Malware Protection: Cylance AI Protection and Microsoft Security Essentials
- NYSED Ed Law 2D, COPPA and FERPA compliance
We are also one of the first schools to use G-Suite For Education.
Our E-mail and Google Docs are fully protected under the Google Apps for Education agreement.
Students are protected by only having the ability to email within our school’s domain. They can not send or receive emails from outside entities unless authorized by the Information Technology Department.
If you would like to learn more about Google Apps for Education and the security of your student’s information online please visit their website at Google For Education.
Education Law § 2-d
Education Law § 2-d and Part 121 of the NY Commissioner’s Regulations protects student personally identifiable information (PII) from unauthorized disclosure. Additionally, this law provides parents with rights regarding their child’s PII.
- View Education Law § 2-d
- View Part 121 of the NY Commissioner’s Regulations
- View a parent fact sheet from the NYS Education Department that explains these rights
Parent’s Bill of Rights for Data Privacy and Security
The New Hartford Central School District seeks to use current technology, including electronic storage, retrieval, and analysis of information about students’ education experience in the district, to enhance the opportunities for learning and to increase the efficiency of our district and school operations.
The New Hartford Central School District seeks to insure that parents have information about how the District stores, retrieves, and uses information about students, and to meet all legal requirements for maintaining the privacy and security of protected student data and protected principal and teacher data, including § 2-d of the New York State Education Law.
Education Law § 2-d mandates that each educational agency develop a Parent Bill of Rights for data privacy and security. The purpose of this document is to provide information to parents and students about certain legal requirements that protect personally identifiable information.
To further these goals, the New Hartford Central School District has posted this Parents’ Bill of Rights for Data Privacy and Security.
- A student’s personally identifiable information cannot be sold or released for any commercial purposes.
- Parents have the right to inspect and review the complete contents of their child’s education record. The procedures for exercising this right can be found in Board Policies 7240, 7242, and 7250. You may access these Policies from the District’s website.
- State and federal laws protect the confidentiality of personally identifiable information, and safeguards associated with industry standards and best practices, including but not limited to, encryption, firewalls, and password protection, must be in place when data is stored or transferred.
- A complete list of all student data elements collected by the State will be available at http://www.p12.nysed.gov/irs/sirs/documentation/NYSEDstudentData.xlsx and a copy may be obtained by writing to the Office of Information & Reporting Services, New York State Education Department, Room 863 EBA, 89 Washington Avenue, Albany, NY 12234.
- Parents have the right to have complaints about possible breaches of student data addressed. Complaints should be directed in writing to the CJ Amarosa, MIS Director, New Hartford Central Schools, 33 Oxford Rd. New Hartford, NY 13413 OR to the Chief Privacy Officer, New York State Education Department, Room 863 EBA, 89 Washington Avenue, Albany, NY 12234.
Parents’ Bill of Rights – Supplemental Information Addendum (2022-23 School Year)
- EXCLUSIVE PURPOSES FOR DATA USE: The exclusive purposes for which “student data” or “teacher or principal data” (as those terms are defined in Education Law Section 2-d and collectively referred to as the “Confidential Data”) will be used by Ferrara Fiorenza PC (“Ferrara Fiorenza”) are limited to use in connection with the ongoing professional and legal services provided by Ferrara Fiorenza to New Hartford Central School District (the “School District”) (the “Legal Services”).
- SUBCONTRACTOR OVERSIGHT DETAILS: Ferrara Fiorenza will ensure that any subcontractors, or other authorized persons or entities to whom Ferrara Fiorenza will disclose the Confidential Data, if any, are contractually required to abide by all applicable data protection and security requirements, including but not limited to those outlined in applicable state and federal laws and regulations (e.g., FERPA; Education Law §2-d; 8 NYCRR Part 121).
- PRACTICES: Ferrara Fiorenza provides ongoing Legal Services. During the pendency and at the conclusion of such Legal Services, Confidential Data will be maintained by Ferrara Fiorenza PC in accordance with all legal requirements, as well as Ferrara Fiorenza PC’s Data Security and Privacy Plan.
- DATA ACCURACY/CORRECTION PRACTICES: A parent or eligible student can challenge the accuracy of any “education record”, as that term is defined in the Family Educational Rights and Privacy Act (“FERPA”) stored by the School District by following the School District’s procedure for requesting the amendment of education records under the FERPA. Teachers and principals may be able to challenge the accuracy of APPR data stored by the School District by following the appeal procedure in the School District’s APPR Plan. Unless otherwise required by the above or by other applicable law, challenges to the accuracy of the Confidential Data shall not be permitted.
- SECURITY PRACTICES: Confidential Data provided to Ferrara Fiorenza by the School District will be stored in Ferrara Fiorenza’s secure offices and/or on its secured server. Ferrara Fiorenza will protect Confidential Data in accordance with its Data Security and Privacy Plan.
- ENCRYPTION PRACTICES: Ferrara Fiorenza will apply encryption to the Confidential Data while in motion and at rest in accordance with its Data Privacy and Protection Plan and to the extent required by applicable state and federal laws and regulations.
A complete list of all student data elements collected by the State is available for public review at the NY State Education Department’s Vendor Support for School Districts and BOCES website or by writing to:
NY State Education Department Information & Reporting Services
Room 863 EBA
89 Washington Avenue
Albany, NY 12234
Complaint Procedures for Unauthorized Data Disclosure / Data Breach
Parents, legal guardians, eligible students (students who are at least 18 years of age or attending a post-secondary institution at any age), principals, teachers, and employees of an educational agency may file a complaint about a possible data breach or improper disclosure of student data and/or protected teacher or principal data.
- To submit a complaint, please download & complete the New Hartford CSD Unauthorized Data Disclosure/Data Breach Form. Paper forms are also available in the schools’ main office.
- Completed forms may be submitted by email to the Data Protection Officer:
John Gillette, Chief Information and Technology Officer
phone: (315) 624-1099
- submitted at the district office either in person or by mail:
29 Oxford Rd., New Hartford, NY 13413
- Mr. Gillette, or his assigned designee, will contact the complainant by phone or email to review the complaint, and initiate an investigation.
- Investigations will be completed and finalized in a reasonable amount of time, typically, within 60 calendar days from the receipt of the complaint. In the event the investigation needs to extend beyond 60 days, due to extenuating circumstances, the complainant will be contacted to inform them of the delay
and the expected timeline for completion.
- New Hartford CSD will maintain a record of all complaints of data breaches or unauthorized releases of student/staff data & their disposition in accordance with applicable data retention policies, and report complaint reports & investigations as directed by NYS Ed Law 2d / Part 121 Regulations to the NYSED Chief Privacy Officer.
Supplemental Information about Third Party Vendor Contracts
In order to meet 21st century expectations for effective education and efficient operation, the District utilizes several products and services that involve third party contractors receiving access to student data, or principal or teacher data, protected by Section 2-d of the Education Law. The District recognizes that students, parents, and the school community have a legitimate interest in understanding which of the District’s vendors receive that data, for what purpose, and under what conditions. The District has undertaken the task of compiling the information, and of insuring that each new contract adequately describes (1) the exclusive purposes for which the data will be used, (2) how the contractor will ensure that any subcontractors it uses will abide by data protection and security requirements, (3) when the contract expires and what happens to the data at that time, (4) if and how an affected party can challenge the accuracy of the data as collected, (5) where the data will be stored, and (6) the security protections taken to ensure the data will be protected, including whether the data will be encrypted.
Departments & Services Links
John Gillette, Chief Technology and Information Officer
Phone: (315) 624-1212
Jeff Morgan, Network Administrator
Randy Miller, Network Administrator
Phone: (315) 624-1040
Kyle Nordstrom, Computer Specialist
Phone: (315) 624-624-1051
Stacy Keyser, Data Warehouse Coordinator
Phone: (315) 624-1272